Under the direction of the General Manager and the Administrative Assistant, responsible for administering the District’s records management program, collecting and organizing and scanning information for the preparation, retention, storage, and disposition of records, and providing records management services to all KMUD departments by the Texas Local Government Records Act.

Requirements: High School Diploma or GED. Computer experience with Microsoft Excel. Ability to organize and scan documents with little supervision.

Examples of Duties

• Administer and oversee the storage, retrieval, inventory, and destruction of the District’s records following the Texas Local Government Records Act, the District’s Record Management policies, as well as federal and state laws regarding records retention, storage, and destruction.
• Assists with reviewing and implementing records retention schedules issued by the Texas State Library and Archives Commission.
• Assists with developing and maintaining policies and procedures to ensure proper records management for all City departments.
• Coordinate with the Records Management Officer or Administrative Assistant to develop the best practices and procedures to manage electronic information.
• Assists with the retention of records and files, processing both automated and hard-copy records and files in accordance with record retention laws. Establishes and maintains archival systems (both computerized and physical), contributing to the preservation of city records.
• Maintain and update confidential records and city records, such as ordinances, resolutions, minutes, and contracts, in the Microsoft File Explorer document management system and manual filing system.
• Coordinates the organization and proper destruction of records for all city departments and maintains document destruction records.
• Maintain confidentiality when handling KMUD documents.
• Provides administrative support to the Department, as needed.
• Answer questions and assist citizens.

Experience and Training

• At least 1 year of administrative or record/file room management experience; municipal government or legal organization experience; or any equivalent combination of education and/or experience that provides the required knowledge, skills, and abilities.
• Knowledge of the Texas Local Government Records Act. Courteous and professional telephone etiquette, computers, and standard office practices and procedures.
• Knowledge of the Texas State Library and Archives Commission Records Management Basics for Local Governments
  CLICK HERE to find APPLICATION DETAILS